Two Bids, Two Ordinances Approved Tuesday By Council

The Sullivan City Council met on Tuesday, February 4, for their first meeting during the month where they approved two bid items and two ordinances.

Sullivan City Administrator J.T. Hardy began his report to the council , following no requests or petitions before the board, starting with bids for the purchase of a new four-wheel drive utility car tractor for the Street Department with five bids being received.

Hardy reported that the Street Department requested the trade-in of two tractors that included a John Deere 5410 4WD Cab and a John Deere 2755 4WD Cab.

The bid prices, including the trade-in value were: Wayde’s Equipment, Cuba, $17,256.13; Sydenstricker Nobbe, Dutzow, $23,316.61; Rosebud Tractor, Rosebud, $38,000; Sydenstricker Nobbe, Dutzow, $39,183.83 and Boast Enterprises, Bourbon, $39,778.

City staff recommended accepting the low bid from Wayde’s Equipment, Cuba, in the amount of $17,256.13 which was approved unanimously by the council.

Hardy reported that bids were submitted for material for the Hannah St. Water Main project with four bids being received that included: Core and Main, St. Louis, $14,049; Harry Cooper, Springfield, $14,637.92; IMCO Utility Supply, St. Louis, $16,023.10 and Butler Supply, Sullivan, $18,835.42.

City staff recommended that the city accept the low bid from Core & Main in the amount of $14,049, which was approved unanimously.

Hardy reported that the 20-year-old rooftop HVAC unit at the police department needed to be replaced and repaired. When bids were procured, it was discovered that due to the age of the unit, a replacement heat exchanger part could not be found. The cost for the new HVAC rooftop unit was obtained from Juergens Heating and Cooling in the amount of $6,990 and purchased under emergency purchasing procedures.

Hardy reported that Well #2 in the City of Sullivan had its pump fail on January 29, and emergency repairs had to be made to bring one of the largest producing city wells back online. 

The cost for these emergency repairs have not been filed at this time but is covered in the city budget.

Two proposed ordinances were approved by the council unanimously Tuesday that included:

Ord. 3879, which approved a one-year contract agreement with Xylem for two inspections and maintenance service of the wastewater treatment plant UV disinfection system. Each of the two visits per contract period will require one full day onsite. The contract cost os $7,276;

Ord. 3880, approved a 130-day contract with L Keeley Construction Company, for constructing ten new hangars at the Sullivan Regional Airport which also included paving of the new taxi-lanes and hangar islands in the amount of $1,601,385.56.

Under Alderman Input, Alderman T.J. Carey questioned a water line break on George Street, reportedly from a break on North Church Street. Carey also asked about the financials of the Sullivan Golf Course and when the next budget review would be. Hardy reported that the next budget review meeting would be coming up in the near future and latest financial numbers on the golf course would be available to aldermen.

Alderman Jason Alexander reported that a concerned citizen submitted comments regarding the ditch line between Dickey Bub Plaza and Orschelns along with a duplex on Gray St. Hardy reported that city staff contacts these entities when maintenance is due.

Alderman Paul McCulloch requested an update on sidewalk project along Main St. and Community Center and was informed that project should be started during the construction season this year.

Sullivan Mayor Dennis Watz, under Mayor Input, reported that Brandon Williams, was present attending the council meeting to earn his citizenship points for his Boy Scout Eagles badge.

The council did go into closed session to discuss one matter of real estate with no action being taken.

The council concluded their meeting Tuesday in one hour.